Ohlook Performing Arts Center - Student Policy
CLASS PAYMENTS & POLICIES
Refunds for Fall & Spring Classes: All refunds will be charged a $25.00 processing fee. A full refund, minus the processing fee, will be given until the first day of classes. Refunds through the third week of the semester will be pro-rated, minus the processing fee. Once the fourth week of the semester has commenced, no refunds will be granted.
Summer Camp Policies:
- CAMPS MUST BE PAID IN FULL BY THE FIRST DAY.
- NO REFUNDS WILL BE GIVEN WHEN CANCELLING WITHIN ONE WEEK OF CAMP START DATE.
- ALL CANCELLATIONS PRIOR TO 7 DAYS BEFORE START DATE WILL BE GIVEN A REFUND LESS YOUR $50 DEPOSIT.
- $5 TRANSFER FEE APPLIED TO ALL TRANSFERS UP TO 7 DAYS PRIOR TO START DATE.
- $25 TRANSFER FEE APPLIED TO ALL TRANSFERS WITHIN THE WEEK PRIOR TO CAMP START DATE.
- ALL CAMPS NEED 4 STUDENTS TO "MAKE". WHEN A CAMP DOESN'T "MAKE", CAMPERS WILL BE GIVEN THE OPTION TO TRANSFER TO ANOTHER CAMP OR ISSUED AN IMMEDIATE FULL REFUND. ALL CAMP DECISIONS WILL BE MADE 3 DAYS PRIOR TO CAMP START DATE VIA EMAIL.
Payment: We accept Master Card, Visa, American Express, Discover, Check, and Cash. There is a $30.00 fee for returned checks. For your convenience we also offer payment plans. Please put your payment plan option in the “comments” section of the registration page.
We now offer 2 payment plans for our semester classes:
Plan A: Full amount up front and you get 10% discount (This discount does not apply to Production Classes. Please see below regarding payment policies for Production Classes.)
Plan B: Monthly payments (due 1st day of class each month)
Discounts: If a student takes 2 classes or more per semester, the 2nd class and each subsequent class is eligible for a 15% discount.
Absences: If a student misses more than three performance classes in a semester, the student’s eligibility to participate in the final performance is at the instructor’s discretion. In extreme cases the instructor may choose to drop the student from the class. Students who are dropped from class due to excessive absences may be offered a partial refund in extenuating circumstances such as moving away from the area. Refund decisions will be made by the Ohlook Executive Board on a case-by-case basis.
Disciplinary Action: In the rare case that a student’s behavior becomes disruptive enough that in impedes the progress of the class as a whole, the teacher may elect to limit the student’s participation or even remove him/her from the class. If a student is removed after the third week of the semester, no refund will be granted.
Inclement Weather: We will not have class if GCISD is closed due to inclement weather. No refunds or make-up classes will be scheduled if classes are cancelled for weather related issues.
PRODUCTION CLASS PAYMENT AND POLICIES
Payment: For students (high school and younger) $100 non-refundable deposit is due at the time of audition and can be made by check, cash or credit card. If the deposit is not paid by the last day of auditions, the performer will not be cast in the show.
Tuition balances are due by the first day of scheduled show rehearsal. After the first rehearsal, tuition will be considered late and subject to a $15 late fee. If full tuition has not been received by the third rehearsal (unless other arrangements have been made), the performer will be replaced in the production.
Scheduling Conflicts: Conflicts for practices and shows must be provided by the performer at the time of audition. We will do our best to accommodate known conflicts, but if there are too many conflicts, the performer may want to look at their schedule and decide whether or not the show is a commitment they can make. After the schedule is made, conflicts that arise must be approved because changes made to accommodate a performer after the schedule is set, affects the director, cast members, performing musicians, volunteers, and parents.
Behavior: Ohlook is not responsible for children left unattended before or after practice.
Performers are expected to arrive on time and be ready to rehearse. Chronic lateness or missed practices may lead to the performer losing their part. Rehearsals are for learning and practicing and performers should refrain from unnecessary distractions and pay attention. Rehearsals are closed – please no friends at rehearsal.
Performers are expected to be polite and respectful to all involved. Ohlook reserves the right to ask anyone to leave if they are not acting in the best interest of the theatre, the students, teachers or staff.
Property: Costumes, props, concession items, etc., are all the property of Ohlook. Performers are not to remove costumes or props from the premises or help themselves to concession items. When concession items are being sold, students must pay for the items. Tabs or “IOUs” are not accepted.
Other Participation Requirements: Theater and drama is so much more than being ‘the star of the show’. All of our productions are supported behind-the-scenes with work on lights and sound, costume design, set construction, general clean-up, concessions, and promotion. To give our students a well-rounded experience, we require all performers to spend 3 hours (exclusive of practice and show time) assisting with their show.
Liability & Photo Release: I release and hold harmless Ohlook Performing Arts Center, it’s directors, employees and contractors from any and all liability including personal injury. I give Ohlook permission to use photos and videos for promotional materials, including, but not limited to, website, brochures, posters, advertisements and programs.